Managing the departure of users from your workspace just got easier with our new user offboarding feature. Now, you can automatically set a departing user’s “My files” to be transferred to a designated folder after a default waiting period of 72 hours. This allows for a grace period before file relocation, ensuring that files aren’t accidentally moved. Additionally, when manually offboarding a user, you have the flexibility to move their files immediately, after the 72-hour window, or opt to leave the files in their current location.

You can set a user offboarding folder at https://whimsical.com/workspace/settings or read the documentation on user offboarding.

It’s easy to get lost if you're a member of multiple workspaces, so you can now see more details about each one—including the subscription plan and the total number of members.

Sometimes workspace viewers need more access so they can edit or create files in Whimsical. Now workspace admins can provide custom instructions to their users on how to request an upgrade to the editor role in Whimsical. This is often helpful in larger organizations that have an existing process or ticketing system for requesting software licenses.

This feature is available for paid workspaces. Workspace admins can configure custom editor upgrade instructions at https://whimsical.com/workspace/settings or read the documentation on requesting workspace editor access.

You’ll now see the names of all teammates who will be notified when you leave a comment. If your comment notifies more than three people, a simple hover will reveal all their names.

Here’s when teammates will get notified:

• They created the file you’re commenting on
• They added the sticky note you’re commenting on
• They added the annotation you’re commenting on
• They’ve already commented on the thread
• They chose to be notified of all comments in the file
• You mention them in a comment

Workspace admins can now set how long SAML authenticated sessions last for. Organizations have different policies around how frequently users should be asked to re-authenticate. Now you can apply those policies to your Whimsical workspace.

This is available to Org plan customers who have enabled SAML.

You can get set up at https://whimsical.com/workspace/settings, or learn more here.

Right-click anywhere on a board and select Add comment to place a comment wherever you like. You can also move comments around freely by dragging and dropping them.

You can now create Whimsical files right from within your Google Docs. If you haven’t added our Google add-on yet, you can install it from Google’s Marketplace right here.

Tooltips no longer have to be grey—you now have the option to change their color.

When a Whimsical file is mentioned in your Linear issues, comments, or projects, we’ll add a backlink to them in Whimsical. Also, you’ll now see the status and title of Linear issues referenced in Whimsical.

Learn more here.

We’ve rolled out a handful of annoteworthy updates to annotations:

• Annotation connectors will now attach to the objects they’re pointing at, and will keep their position even if you move things around.
• You can show or hide author names in annotations.
• Newly created annotations will inherit the color of the previous annotation.
• For easier access, we’ve added the annotation element to the diagram shapes menu.
• Or, you can just use the keyboard shortcut A to quickly create a new annotation.