When you paste a link for a task into another Whimsical file, the workspace link now shows the icon for the task’s current status.

The icon updates automatically whenever the task’s status changes, so everything is always in sync.

It’s a small detail, but one that makes it much easier to scan and understand the state of work at a glance—without needing to open each task.

We think you’ll get attached to these new file upload improvements—they make it easier to view, organize, and collaborate around your files in Whimsical.

This update includes some helpful minor improvements—like playback speed controls, smarter handling of broken attachments, and better layout spacing for inline media—alongside bigger updates:

Video player in Boards

Video playback in Boards means fewer clicks, fewer tabs, and more clarity. Just press play to see your work—bugs, demos, updates—in the context it belongs.

PDF previewer

You can now add a PDF and view it directly in Whimsical—no downloads, no new tabs, no getting lost. Just click Preview to see what’s inside.

Rename files

Uploaded the right file with the wrong name? No problem. You can now rename your uploaded files to keep everything neat and tidy.

Admin controls

Admins now have more control over uploaded files. Delete outdated or unnecessary files to keep your workspace clean, clear, and compliant. Learn more about file upload management and access.

See it all in action:

Sometimes it’s the little things that make the biggest difference. This roundup highlights recent updates—each one small on its own, but together they make Whimsical smoother, faster, and more delightful.

New:

• On our Free plan, you can now keep track of your team, board, and task limits using the indicator in the sidebar
• Keyboard shortcut for deleting selected files with Delete or Backspace

Improved:

• You can now filter for tasks that are overdue
• Whimsical AI is now powered by o4-mini (previously GPT-3.5) for better performance
• More results for recently opened files​⁠⁠​ now appear in your Recent section, workspace search, and mention menu
• Added more text size options in the Lorem Ipsum wireframe element
• Renamed Text size to Text size and layout in the Doc actions menu to make layout-related settings easier to find
• Updated the Delete team modal to help prevent accidental deletion of important content
• Task layout now optimized when viewing on smaller screens
• Chinese, Japanese, and Korean characters no longer shift position when adding or editing text
• New file icons in the Create new menu

You can now update a team’s visibility after it’s been created.

Previously, teams could only be set to open or private during setup. With this update, you can switch between the two anytime from team settings.

• Open teams are visible to everyone in your workspace and easy to join
• Private teams are hidden and require an invite

This gives you more flexibility to manage access as your needs change.

Note: Changing a team from private to open will make the team—and all its contents—immediately visible to everyone in your workspace. Use caution if the team contains sensitive or confidential work.

Learn more about team visibility

It’s now easier to navigate projects and keep your sidebar tidy.

Project folders in the sidebar now include collapsible sub-folders grouped by project status: Backlog, Active, or Closed. Projects are automatically sorted into the right section, so you can focus on what’s current, and hide what’s not.

You can also now expand each project in the sidebar to quickly browse its contents.

We’ve released a desktop app for Windows. Enjoy everything you love about Whimsical in the browser—now in a focused, standalone desktop experience.

• In-app tabs to keep everything organized in one place
• Keyboard shortcuts to quickly switch between tabs
• A distraction-free environment for smoother workflows

Download the Windows app

On a Mac? We’ve got you covered too.

Download the macOS app

Starting today, you can upload files—PDFs, images, videos, audio, and more—right into Whimsical.

Files downloaded from Whimsical keep their original size and quality, so no need to worry about unwanted compression.

No more linking out to drive folders. No more hunting through Slack. Now your team’s files stay close to the work, not scattered across multiple apps.

Learn more about file uploads

You can now add due dates to tasks. This optional feature brings more structure to time-sensitive work without overwhelming teams who don’t need it.

When due dates are enabled, you’ll get:

• A field in tasks to assign dates
• Smart notifications for upcoming and overdue work
• Color-coded status indicators to show what’s urgent
• Sorting, filtering, and grouping by date
• Locale-based date format preferences

Not every project needs rigid timelines, so due dates are optional—available when you need them, and hidden when you don’t.

Check out the demo below to see due dates in action or learn more in the help center.

We’ve been working on this one for a while, and it’s finally here.

Split view unlocks a more fluid, connected way to work across Whimsical, and we think it’s going to change how you use the product day to day.

Now you can open multiple files side-by-side in the same window. It’s especially great for things like referencing a flowchart while writing a doc, or reviewing a project while drafting a post.

Split view deepens what makes Whimsical different: boards, docs, projects, and posts—all in one place, working together.

To open a split view pane, right click on a Whimsical file or task and select Open in split view, or simply Opt+Click on Mac or Alt+Click on Windows.

Here’s a short demo of split view in action:

The new mention menu makes it easier to tag teammates and link to important content.

When you type @, the mention menu will now filter results by:

• People
• Files
• Tasks
• Posts

Use the tab key to quickly switch between categories. Plus, results prioritize your most recent interactions—so the files, tasks, and posts you’ve been working on are always easy to find.