TEMPLATES

Prioritization Matrix Templates

A prioritization matrix (sometimes known as a task or project prioritization matrix) is an easy way to sort tasks into an order of importance. It helps you rank things based on a what is actually important rather than just urgent.

A prioritization matrix template makes that process even quicker by giving you a set of existing criteria to use when you are ranking tasks.

Prioritization Matrix Examples

Prioritization Matrix

Prioritization Matrix

From
  • Great for remote or hybrid product prioritization workshops.
  • Map items (features, bug fixes, etc.) on an axis of implementation effort and user value.
Use This Template
Project Prioritization Matrix

Project Prioritization Matrix

From
  • Decide which projects your team should focus on.
  • Analyze potential activities by their required effort and estimated value to your business.
Use This Template
Eisenhower Prioritization Matrix

Eisenhower Prioritization Matrix

From
  • Get a zoomed out view of what needs to be done.
  • Great for managing individual or team projects.
  • Named after the US President who used this framework to make effective decisions.
Use This Template

Frequently Asked Questions

How do you create a prioritization matrix?

To create a prioritization matrix you first need to gather the right information. You can start with:

  • A list of potential projects or tasks
  • Two key selection criteria

What are the four levels of prioritizing tasks?

Selection criteria make up the quadrants of a prioritization matrix.  In our Prioritization Matrix template, the criteria are User Value and Effort. Your quadrants would be:

Quadrant 1: High user value, low effort

Quadrant 2: High user value, high effort

Quadrant 3: Low user value, high effort

Quadrant 4: Low user value, low effort

An Eisenhower Matrix applies the same principles using the criteria Urgent/Not-Urgent and Important/Not important.

Which tasks should be first priority?

Tasks with high user value but require effort should be highest priority. In a Project Prioritization Matrix, these tasks are found in the top left corner.

In an Eisenhower Matrix, it would be tasks which are both urgent and important - those located in the top right quadrant.