For the past 12 months, we’ve been quietly building the future of Whimsical. Today, we’re launching two powerful new tools to help teams reclaim the time lost switching between apps and unlock a calmer, more focused way to work together.

Projects

Thousands of teams use Whimsical Boards and Docs to share ideas, plans, and documentation. Until now, managing the work to bring those ideas to life required a separate project management tool.

Whimsical Projects changes that. It’s the only project management tool that seamlessly integrates tasks, documentation, and communication into every project.

• Centralize plans, decisions, and communication
• Show user flows, wireframes, and more in tasks and projects
• Stay focused with a clean, distraction-free interface
• Communicate updates effortlessly with Posts (more on this below)

Posts

Successful projects require clear communication with teammates and stakeholders. Chat apps make it easy to lose track of important updates and decisions in a constant stream of messages.

Whimsical Posts give your team a dedicated place to share project updates, team check-ins, and more.

• Calm and deliberate sharing
• Embed or link any Whimsical content
• A dedicated place for important updates or decisions
• Automatically share posts to Slack to increase visibility

Now, you can ideate in Boards, plan in Docs, manage tasks in Projects, and share updates in Posts—without switching apps.

Check out this video tour with Steve, one of our co-founders, to walk you through Projects and Posts:

We’ve also created Projects starter guide and Posts starter guide to help you master the essentials of these new tools.

You can now copy tables from Excel, Google Sheets, Numbers, etc. and paste as tables into Whimsical.

Pro tip: You can use the “Paste as” option to transform tables into sticky notes, cards, or bulleted lists.

Learn more about using tables in Whimsical.

You may have noticed some changes in the UI lately. We’ve been cleaning things up to make it feel simpler and lighter. Don’t worry—we haven’t removed anything! Here’s a quick recap of where things have moved:

Spellcheck, text size, and version history

These features, once located in the bottom-right action bar, have moved to the file menu, which is beside the file name. You knew we had version history, didn’t you? ​⁠😉⁠

Search & recent files

Search is now located in the sidebar, but the shortcut remains the same — CMD-J (Mac) or OPT-J (PC).

Recents was removed from the sidebar, but the feature still remains. When you open Search, your recently accessed files show by default.

Find in page

Formerly known as “Search Here,” Find in page is now a separate interface element. The shortcut remains the same – Command-F (Mac) and Ctrl-F (PC). You can also open it from the file menu using “Find...’

Export

Export options are now part of the Share menu. Whether you want to share a link, export an image, or invite a teammate, you’ll find everything you need in this menu.

Voting

Voting has moved to the toolbar below the Timer. It’s there when you need it and stays out of the way when you don’t.

One last thing…

We’re mindful about changing familiar things because we know it can be disruptive. These changes are designed to make room for new things to come. If something feels off after the dust settles, please let us know! ​⁠💜⁠​

Users now receive a warning when they edit a color theme, alerting them that their changes will affect other boards using that theme. This helps prevent users from unintentionally changing color themes used by other team members.

For org plan customers, a new setting allows restricting default color theme editing to admins only. You can enable this at whimsical.com/workspace/settings.

Learn more about editing color themes and restricting theme edit permissions.

We’ve released a significant update to board tables. Now, you can adjust table columns and rows more intuitively, apply different color combinations, format text, and much more. This update also ensures better support for writing Chinese, Japanese, and other languages with special characters, making tables more accessible for everyone.

You can now receive notifications in Slack about comments on files you’re watching, @-mentions in comments, reactions to your comments, and file invitations. If you’re a workspace admin, you can also receive notifications about new members in your workspace and requests from viewers to become editors.

To get started, connect the Slack app to your Whimsical account by going to https://whimsical.com/install/slack, or learn more about the Whimsical Slack app.

Do you get too much email? Whimsical now lets you choose how you want to receive notifications. For each notification type, you can choose if you want to be notified by email, Slack, or just in the notification inbox.

Configure your notifications at https://whimsical.com/account.

We’ve released the notification inbox, a centralized space for all your Whimsical workspace activity. You’ll receive alerts for comments, mentions, reactions, file invites, and access requests. You can also customize your email settings to stay focused and minimize distractions. We hope this feature helps you manage your work both efficiently and calmly in Whimsical.

Users logging in with SAML will now see a notice before their session expires. This lets them re-authenticate at a convenient time, instead of being interrupted in the middle of their work.

The warning will show 2 hours, 1 hour, and 10 minutes before your session expires.

This feature is available for all workspaces with a timed SAML session expiration policy. Learn more about SAML session expiration.

We now support AVIF image files in Whimsical boards and docs. AVIF, a next-generation image format, offers better compression and quality, wide color gamut, and high dynamic range (HDR), meaning your pictures will look sharper while taking up less space. This ensures that your images load faster without sacrificing quality.

AVIF support is available for all users. You can add an AVIF image by selecting “Upload image” from the toolbar, or by dragging it from your computer onto a board or doc.