- What is Whimsical?
- Getting started with flowcharts
- Getting started with mind maps
- Getting started with wireframes
- What can you do with Whimsical?
- Using Whimsical Boards
- AI-assisted mind mapping
- Working with Whimsical's infinite canvas
- 5 ways to create a new file
- How to create a new workspace
- Customizing file and folder icons
- Mentions in Whimsical files
- Customizing diagram shapes
- Getting started with sequence diagrams
- Using the command menu
- Getting started with flowcharts
- Getting started with mind maps
- Getting started with wireframes
- Using Whimsical Boards
- Mentions in Whimsical files
- Customizing diagram shapes
- Using sections on the Whimsical canvas
- Sketch on the canvas with freehand drawing
- Annotating files for more detail
- Text-to-object pasting options
- Adding and displaying links in Whimsical files
- Linking to sections and objects
- How to draw a line
- How to filter selected objects
- Presenting in Whimsical
- Voting on sticky notes
- Using the timer in boards
- Working with the grid and auto-alignment
- Working with connectors
- Does Whimsical have cloud architecture icons?
- Using tables in Whimsical
- Using sticky notes in boards
- Optimizing performance in larger boards
- Using spellcheck
- Setting custom thumbnails
- How overlays work in Wireframe mode
- Why are the colors of some board items toned down?
- How to add emojis
- Commenting in Whimsical files
- Hiding cursors while collaborating
- Measure between objects in Boards
- Uploading files to Whimsical
- Getting started with sequence diagrams
- Working with Mermaid code in Whimsical
- Keeping boards tidy with alignment, distribution, and auto-layout
- Save default object style
- Customizing file and folder icons
- How to draw a line
- How to filter selected objects
- Markdown support in Whimsical
- Does Whimsical have cloud architecture icons?
- Embedding external content into Whimsical
- How overlays work in Wireframe mode
- Moving and copying files
- Using Whimsical on mobile
- File version history
- Why are the colors of some board items toned down?
- Does Whimsical support offline mode?
- Teams, workspaces & sections explained
- Does Whimsical work on iPad?
- Free viewers commenting in workspaces
- Whimsical desktop app
- Is Whimsical available in other languages?
- Inverting the zoom direction in Whimsical so it works more like Sketch
- Troubleshooting issues and reporting bugs
- How to add emojis
- Team FAQs
- How to restore deleted files from the trash
- Searching in your Whimsical workspace
- Organizing files in your workspace
- I’ve upgraded but still don’t have access to the paid features
- Why can't I edit my files?
- Reporting content in Whimsical
- Does Whimsical have an affiliate or referral program?
- Collaborating with others in real time
- Sharing files and managing access permissions
- Hiding cursors while collaborating
- How to switch between workspaces
- Sharing feedback and feature requests
- Dark mode in Whimsical
- Notification inbox
- How to change or reset your password
- Inverting the zoom direction in Whimsical so it works more like Sketch
- Customizing your notifications in Whimsical
- How to verify your Whimsical account
- How to delete your account
- Adding your name and avatar to your account
- Changing your account email address, or adding a new one
- Updating the credit card details on your account
- How billing works in workspaces
- Updating your billing information
- I’ve upgraded but still don’t have access to the paid features
- How to cancel your subscription
- Pricing and discounts
- Where are my invoices
- Understanding your Whimsical invoice
- Sales tax and VAT
- How to create a new workspace
- Teams, workspaces & sections explained
- Free viewers commenting in workspaces
- Requesting file access
- Workspace discovery settings
- Sorting files and folders
- Changing workspace members’ roles
- Adding and removing members
- Team FAQs
- Creating and managing teams
- Requesting workspace editor access
- Linking between files
- Member roles in Whimsical
- How to delete a workspace
- How to upgrade your workspace
- Guest access
- Changing your workspace name, logo, or URL
- Collaborating with others in real time
- Offboarding users
- Sharing files and managing access permissions
- How to switch between workspaces
- Consolidating workspaces
- Uploading files to Whimsical
- Organizing your work with tabbed folders
- SAML
- Setting up SAML session expiry
- Security
- Prevent new workspace creation
- Whimsical app for ChatGPT
- Whimsical connector for Claude
- Embedding & integrating boards with Jira Issues
- Integrating Whimsical with Google Docs
- Embedding files in ClickUp views
- Embedding files in Asana
- Embedding Whimsical files
- Creating Jira & Confluence Smart Links for Whimsical Files
- Embedding files in Guru
- Embedding files in Trello
- Embedding & integrating boards in Notion
- Integrating Whimsical and GitHub
- Embedding files in Zendesk
- Support Whimsical embeds in your app with EmbedKit
- Whimsical previews and notifications in Slack
- Embedding files in Canva
- Integrating Whimsical and Linear
- Embedding files in Nuclino
- Embedding files in Monday
- Embedding files in Medium
- Embedding files in Slab
- Embedding files in Coda
- Whimsical API (Beta)
- Embedding boards in Obsidian
- MCP
- Whimsical MCP
- Whimsical MCP - supported tools
- Reporting content in Whimsical
- SAML
- SAML SSO in Whimsical
- SAML SSO with Okta
- SAML SSO with Auth0
- SAML SSO with OneLogin
- SAML SSO with Microsoft Entra ID (Azure AD)
- SAML SSO with Google Workspace (previously G-Suite)
- SAML SSO with Active Directory Federation Services (ADFS)
- SAML SSO with other identity providers
- Setting up SAML session expiry
- Managing email changes with SAML and SCIM
- SCIM
- Setting up SCIM with Okta
- Setting up SCIM with JumpCloud
- Setting up SCIM with Entra ID (Azure AD)
- SCIM provisioning with Groups in Okta
- SCIM user provisioning in Whimsical
- SCIM provisioning with Groups in Entra ID (Azure AD)
- Security
- Setting up Two-factor Authentication (2FA)
- Prevent new workspace creation
- Whitelisting Whimsical domains
- Signing in with your Whimsical account on multiple devices
- Contact us
Guest access
Learn how to invite guests to collaborate on content in your Whimsical workspace. Perfect for clients, or others outside of your workspace.
What is a guest?Copied!Link to this section
A guest is someone from outside your workspace (i.e not a member) who you invite to specific files or folders.
Note: Guests are free and unlimited on every plan, including Free. You can give each guest view, comment, or edit access to the files and folders you invite them to.
Inviting new guests to a fileCopied!Link to this section
Click Share in the top right corner, to copy a shareable link, or invite people to access your file:
Enter their email address > choose if you want them to edit, comment or view > click Invite. At this point you can add additional guests, or a custom message that will appear in the invite email.
Note: You’ll also see the option to invite these people as full workspace members instead. Doing so will allow them to edit any shared files in your workspace. You will be billed a pro-rated amount for each new member.
What do guests see?Copied!Link to this section
Your guest will receive an invite from hello@whimsical.com with your name, the file or folder name, and any message you included in the invite. From here they can sign up or log in to a free Whimsical account.
Once they’ve logged in, they'll see the name of your workspace and the files or folders where they have been invited as a guest. They will not see any other content from your workspace.
What can a guest do?Copied!Link to this section
Guests invited to a file will only have access to that specific file.
Guests invited to a folder can:
- access all files in that folder.
- print, export, or copy files from that folder.
- share links to the files from that folder - these links will respect the access settings you have defined.
- delete files (if they have been added as an editor).
Guests invited to a file or folder cannot:
- access file or folder permissions.
- change default permissions.
- add and remove other guests.
For files within a folder, you'll see that the guest permissions are inherited from the parent folder:
Managing existing guests in a file or folderCopied!Link to this section
Open the file or folder where you’ve added guests, then click Share in the top-right corner of the screen. From here, you can adjust their level of access. Choose from:
- can view
- can comment
- can edit
- or you can remove them completely.
Managing all workspace guestsCopied!Link to this section
To see all guests in your workspace, go to Manage guests, which you’ll find in the menu under your workspace name in the top-left corner.
From here you’ll see a list of all guests, and the files or folders they’ve been added to. You can easily promote them to a workspace viewer, or editor. Or, remove them from the workspace.
Leaving a workspace as a guestCopied!Link to this section
If you want to leave a workspace you've been invited to as a guest, click the workspace name at the top-left corner > Leave [Workspace name].
To leave individual files or folders, click Shared With Me > right-click on the file or folder > Leave File or Leave Folder.