Multi-page files

Keep every part of a project together without jumping between separate files. Multi-page files bring related boards, folders, and docs together as pages in one file (much like sheets in a spreadsheet) making your work easier to organize, navigate, share, and collaborate on.

What is a multi-page file?Copied!Link to this section

A multi-page file is a single file that holds more than one page. Instead of a simple list or grid, multi-page files let you arrange your content in the header, so you can switch between pages like this:

Why use pages?Copied!Link to this section

Multi-page files are great for organizing all the work for a specific project, client, or time period.

Here are some example use cases:

A product launch, with pages for strategy and positioning, early concept maps, feature specs, launch timelines, and post-launch retrospectives.
A design sprint, starting with the problem brief, followed by research synthesis, ideation boards, wireframes, and decision logs.
A quarterly planning cycle, with one page for goals and OKRs, others for initiative breakdowns, dependency maps, and weekly check-in boards.
A client engagement, where each page represents a phase, like discovery, concepts, iterations, and final delivery.
A personal knowledge hub, group your reading notes, learning maps, experiments, and reflections for a specific theme or time period.

Tip: Pages are also a simple way to work across several files at once. There's no need to go back and forth to open a different file.

How to add a pageCopied!Link to this section

Adding a page converts your board, doc, or folder into a multi-page file. Open it, click the actions menu in the titlebar, and choose Add page:

Once a file has pages, click the + button next to the last tab to add another. This opens the Create new window, where you choose what to add:

You can also add a page from the command menu.

What you can add as a multifile pageCopied!Link to this section

Board
Doc
Ask agent... - a page the Whimsical agent creates from your prompt
From template - a new page from any template in the template browser
Folder - a folder page, which shows its contents as a regular list

Adding a page will convert the original standalone board, doc or folder to a multi-page file.
When you add the first page to an existing file, that file becomes the first page and keeps its own link, so anything you’ve already shared or bookmarked still works.
You can also add an existing board, doc, or folder as a page by moving it into the multi-page file.
The multi-page file takes over the original file’s name, icon, color, and sharing settings, and keeps its place in your workspace.

Renaming, reordering, and deleting pagesCopied!Link to this section

To rename a page, double-click its name on the tab, or choose Rename from the tab's actions menu.
To change a page's icon, double-click the icon on its tab, or choose Change icon from the tab's actions menu.
To reorder pages, drag a tab to a new position.
To delete a page, click its tab and choose Delete.
To remove a page from the multi-page file, drag it out in the left sidebar or move it to a different location.

Deleting a page doesn’t delete the file it lives in. If you delete every page, the file stays and shows the new file banner so you can start again.
To restore a deleted page, open the file's actions menu and choose Show deleted pages. A panel opens on the right where you can restore a page or delete it permanently.

Ungrouping pagesCopied!Link to this section

If you no longer want your pages bundled together, you can split them back into separate files. Open the file's actions menu and choose Ungroup pages..., then confirm.

All pages move to the location the multi-page file was in, keeping their order, and the multi-page file itself is deleted.

When sharing a multi-page file, permissions are set on the whole file bundle, so changing who can access it applies to every page inside.

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