Multipage files

Keep every part of a project together without jumping between separate files. Multipage files bring related boards, folders, and docs together as pages in one file (much like sheets in a spreadsheet) making your work easier to organize, navigate, share, and collaborate on.

What is a multipage file?Copied!Link to this section

A multipage file is a single file that holds more than one page. Instead of a simple list or grid, multipage files let you arrange your content in the header, so you can switch between pages like this:

Why use pages?Copied!Link to this section

Multipage files are great for organizing all the work for a specific project, client, or time period.

Here are some example use cases:

A product launch, with pages for strategy and positioning, early concept maps, feature specs, launch timelines, and post-launch retrospectives.
A design sprint, starting with the problem brief, followed by research synthesis, ideation boards, wireframes, and decision logs.
A quarterly planning cycle, with one page for goals and OKRs, others for initiative breakdowns, dependency maps, and weekly check-in boards.
A client engagement, where each page represents a phase, like discovery, concepts, iterations, and final delivery.
A personal knowledge hub, group your reading notes, learning maps, experiments, and reflections for a specific theme or time period.

Tip: They’re also a simple solution for working in and out of multiple files at once since there’s no need to navigate back and forth to open a different file.

How to add a pageCopied!Link to this section

Adding a page converts your board, doc, or folder into a multipage file. Open it, click the actions menu in the titlebar, and choose Add page:

Once a file has pages, click the + button at the end of the tab row to add another:

You can also add a page from the command menu.

What you can add as a multifile pageCopied!Link to this section

Board
Doc
Ask agent... - a page the Whimsical agent creates from your prompt
From template - a new page from any template in the template browser
Folder - a folder page, which shows its contents as a regular list

Adding a page will convert the original standalone board, doc or folder to a multipage file.
When you add the first page to an existing file, that file becomes the first page and keeps its own link, so anything you’ve already shared or bookmarked still works.
You can also add an existing board, doc, or folder as a page by moving it into the multipage file.
The multipage file takes over the original file’s name, icon, color, and sharing settings, and keeps its place in your workspace.

Renaming, reordering, and deleting pagesCopied!Link to this section

To rename a page, open it and click its name in the header. You can only rename the page you’re currently on.
To reorder pages, drag a tab to a new position in the header.
To delete a page, open it, click the actions menu on its tab, and choose Delete.
To remove a page from the multipage bundle, drag it out using the the left navigation bar or move it to a different location.

Deleting a page doesn’t delete the file it lives in. If you delete every page, the file stays and shows the new file banner so you can start again.
To restore a deleted page, open the file’s actions menu and choose Show deleted pages.

When sharing a multipage file, permissions are set on the whole file bundle, so changing who can access it applies to every page inside.

Learn